Automate, Organize, and Optimize Email Workflows with Intelligent Document Processing
As enterprises scale, handling inbound communication becomes increasingly complex. Email attachments remain an area of oversight: invoices, purchase orders, contracts, and reports flow into people's inboxes every day, taking hours from their lives. Manually downloading, sorting, and storing these essential documents will make you inefficient, cause errors, and waste valuable time.
Nightsight's AI-driven email automation solution can help with that. This comprehensive system makes your time-consuming chore of centralized storage, secure email, and program scalability into an automated workflow.
Developed with Python, authentication handled by OAuth, and based on cloud storage, this scheme uses company-grade AI platforms and Generative AI for corporate logic to manage, classify, and store essential email attachments automatically. This level of automation will reduce human error and save valuable hours.
Who Needs This?
● Businesses that receive large numbers of vendor or customer emails
● Teams in charge of procurement handle purchase orders and process invoices
● HR departments on hiring duties or compliance
● The responsibilities of the finance department include monthly statements and reports
Key Problems We Solve
Manual Workload
Human Error
Security Gaps
Data Chaos
Teams waste hours downloading and filing documents
Manual classification is inconsistent and often inaccurate.
Password-based access can be vulnerable to breaches.
Attachments are stored randomly, leading to poor discoverability.
Our Solution in Action
Tech Architecture
Component
Programming Language
Email Access
Data Processing
Authentication
Storage
Technology
Python
IMAP Protocol
Python Libraries (imaplib, PyPDF2)
OAuth2
Google Drive / AWS S3
Benefits at a Glance
Features That Matter
Email Connection & Extraction
• Connects securely to Gmail via IMAP using OAuth2
• Fetches only unread emails for efficient scanning
• Detects and downloads attachments for further processing
Attachment Processing
• Extracts PDF content using PyPDF2 and other libraries
• Uses enterprise AI solutions for keyword-based classification
• Distinguishes between Invoices, Purchase Orders, Contracts, etc.
Smart Categorization & Storage
• Saves attachments into folders sorted by category and timestamp
• Supports future integration with ERP or document management systems
• Scalable for thousands of documents per week
Security & Compliance
• OAuth2 authentication ensures token-based access
• Avoids password leaks and session hijacking
• Secure handling of sensitive PDF content
Addressing Common Challenges
Challenge
OAuth2 Authentication Setup
Email Format Variability
Handling Large Attachments
PDF Text Extraction Limitations
Mitigation Strategy
Provide a detailed step-by-step guide for Google Cloud Console and API token setup
Implement robust MIME parsers to handle multi-part email structures
Set size limits, use error logging, and backup large files to the cloud
Use OCR fallback techniques for image-based or scanned PDF documents
Workflow Explained
Email Processing Flowchart
● Enable Mail Box API in Google Cloud Console
● Use OAuth2 for secure and tokenized login
● Store the token securely for seamless session renewal
● Scan for unread emails using imaplib
● Parse emails and identify attachments
● Save attachments temporarily for processing
● Extract text using PyPDF2 and Tesseract (if needed)
● Use AI-based content classifiers to determine document type
● Extract metadata like date, invoice number, and total amount
● Classify as "Invoice", "PO", "Report", etc.
● Store in date-based subfolders
● Upload to Google Drive or AWS S3 based on business needs
● Prepare metadata output for ERP systems
● Enable webhook or API triggers for end-to-end automation
Real-World Outcomes
Benefit
Time Saved on Manual Tasks
Accuracy in Document Classification
Increased Stability
Scalability
Reduced Support Tickets
Measurable Outcome
80% reduction in document handling time
Over 92% match rate using AI classifiers
No password storage; OAuth2 tokens with refresh capability
Handles over 10,000 documents/month with minimal server load
50% fewer IT tickets related to file management
Why Choose Nsight
We are a trusted partner for building and scaling enterprise AI chatbot platforms, AI-powered enterprise automation tools, and Generative AI for enterprise solutions. Our expertise ensures you get:
● Production-grade Python development
● Secure OAuth integration and email handling
● AI/ML-enabled content classification models
● Seamless ERP and cloud storage integrations
● Enterprise-grade security and compliance support
Get Started
Looking to free your team from mundane email tasks? Our AI-powered email automation platform
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